Draft Minutes from previous Community Group meetings will be published here.

Community Group

           www.finningley.org

Present:     Christine Jessop,  Keith Robinson, Isobel Batunas, Mike Styring, Gwyn Hughes, Rob Castle, Maureen Marson, Cynthia Scully and Janette Tate

Apologies:  John Haigh, Ian Drabble, Christina and Simon Brinkley.

1. Prior to the meeting opening, Alf Mell outlined his thoughts on what would be good for the village in respect of the entrances to the village.  He showed himself to be in favour of avenues of trees on the approaches from Austerfield and Blaxton.  He also showed an artist’s impression for the development off the A614, close to Croft Court which his company are looking for Planning approval.

2. The meeting opened at 7.30pm

3. The minutes of the meeting held on 1 November 2011 were approved as a true receord.

4. Big Tree Fund.  The Forestry Commission is to be contacted regarding what is available, the conditions attached and the deadlines for a bid later in the year.  DMBC Tree Officer and the Highways department are to be approached, together with Peel Holdings regarding new tree planting areas.

5. Future Race Night.  Discussion took place but there were insufficient volunteers to assist with the organisation so the matter was not pursued.

6. Grit Bins: – ongoing.  Ward Councillor is to be contacted, copy to Parish Council regarding DMBC plans for salting Wroot Road during this winter, should it be required.

7. Christmas Bash:  Thanks were expressed to Ian & Judith Drabble for the successful Christmas Bash held at their home in December 2011.

8. Spirit of Christmas:  Thanks given to all those  involved, within the group and outside, with the organisation of the event.  It was deemed to be a great success.  Plans being made for a similar event during the 2012 festive season.

9. Buses: The overriding problem appears to be that the schedule does not allow sufficient time.  This will be monitored on an ongoing basis in the months ahead.

10. Litter:  At present there is no fly tipping but other rubbish still present  Responsibility for clearing land in this area is currently being sorted out by DMBC and Peel Holdings.

11. Mushroom Compost Factory:  Members who have been affected by odours are not sure where it emanates from.  Members were asked to monitor smells by date, time and wind direction in order for the matter to be pursued with whoever is responsible.

Any other business

Planning issues were discussed and members advised that these are available on the DMBC Website.

Community Group Funding Circular received but there will be no further action.

Parish Plans.  There are still 114 copies in existence.  It was decided that just a few should be retained and the remainder recycled. The Plan will be placed on the Community Group website for the benefit of present and new residents

            The being no further business the meeting closed at 9.10pm

          These minutes are not yet approved as a true record.

  The next meeting is planned for Tuesday 7^th February 2012 at 7.15pm in the Village Hall.

Approved Minutes from previous Community Group meetings will be published below.

                  Community Group

Present.    Christine Jessop, Cynthia Scully, John Haigh, Isabel Batunas, Rob Castle, Jan and Gwyn Hughs, Ian Drabble, Mark Harrison, Christina and Simon Brinkley and Maureen Marson.

Apologies.  Mike Styring, Janette Tate and Keith Robinson.

 The meeting  opened  at 7.15p.m.

The minutes of the meeting held on Tuesday October 4^th were passed as a true and accurate record.

 Matters  Arising.

 The Big Tree Fund.

In addition to the funding  offered by “the Big Tree Fund” a site has been found that offers batches of various trees,  to communities, a minimum of 105, for planting in appropriate sites selected by the community.

The matter  was discussed favourably and the following areas suggested, Darky Lane,Church Lane, around the proposed allotments, the area behind Blenheim and either side of the main road between Blaxton and Finningley.

It was agreed that before the matter was pursued the Parish Councils of Finningley and Blaxton should be approached regarding their views, possible areas deemed suitable by them and permission by them for such planting. It was agreed that the Chair person write on the groups behalf.

It was also suggested that advice be taken from The Woodland Trust regarding the types of trees that would be suitable for such a venture.

 The Spirit Of Christmas.

Christine outlined the  plans and actions in place for the evening to be held on December 5^th on the village Green and later in the village Hall.

The proposed Carol sheet/brochure was viewed and discussed and Christina offered to organise the format of the brochure which John  then offered to photocopy and assemble.

The group was informed that Mike Cowan had agreed to act as Father Christmas on the night and it was agreed that he be seated in a corner within the hall.

A suggestion was made that it be a story corner with Father Christmas reading the children a story before handing out small gifts . It was agreed that Mike be asked if he would be willing to do this.

 Publicity for the event was discussed and the group were informed that banners had been ordered and permission given for them to be displayed on The Green prior to the event. The cost would be £98.00 plus vat. Rob was provided with a contact to ensure that the site did not  cause problems with existing cables etc. and Ian and he agreed to erect the banners. Mike is to be asked to assist.

Posters are to be displayed throughout the village, an item put in The Arrow and fliers delivered to every house in the village.

 The Bus  Meeting.

Rob gave a resume of the previous meetings . It was agreed that the matters presented to Pam Horner and the First Bus Company had  been taken on board  and that some changes had been made, although there was still room for improvement.

It was decided that any future meeting should be a closed meeting and constitute a revue . For such a meeting to be useful and constructive it would require current and accurate information.

A decision was made that residents would be asked to provide examples, dates, times and the nature of the  incident/s. The request would be made through posters, The Arrow and on the web site and boxes in which to place the information be sited in the Post Office and, with their consent, the Surgery.

 The Race  Night.

It was decided to defer the discussion of a future Race Night until the January meeting.

Grit Bins.

Finningley Parish Council was already addressing this issue and had offered to provide the bins if D.M.B.C. Would supply the grit. A request for this had been made to D.M.B.C. They were awaiting a reply. The matter to be reviewed. 

 Any Other Business.

 Litter

Jan has had further discussions with Steve Racjan regarding the  litter problem that still exists on Old Bawtry  Road which is becoming worse. Steve is contacting Peel holdings to enquire what they are going to do to ensure that the area is cleared and kept clear. He is also approaching his line managers to see if D.M.B.C. are prepared to issue an enforcement order should Peel fail to meet their obligations.  It was suggested that should D.M.B.C fail to do so we had sufficient funds to take out a private injunction.

Jan felt  that the statement, made recently by the Parish Council, that  there wasn't a problem was incorrect and far from useful. It was suggested that members of the group attend the next Parish Council meeting on the 15^th of November to hi-light the problem, yet again, and offer to take  The Chair of the Council,and other  interested members on a guided tour of the problem.  Those members of the Community Group who are able will attend.

 Manor  Farm , Finningley.

Mark Harrison, who attended the last meeting to outline the proposed development at Manor Farm attended the meeting to inform the group that the development, after consultation with residents and some alterations, had been passed by D.M.B.C.

He wished to bring to the groups notice that as a result £187,500.00 Section 106 money would be available  to the Parish Council for community projects. Accepting that the state of the village pond constituted grave concern for all residents and monies would be required to seek and provide a permanent solution there should still be some money available for other  ventures.

A meeting is to be held between Steve Thompson, the Neighbourhood Representative, and the Ward Councillors on the 17^th of November  to discuss possibilities and as the legislation governing Section 106  money may be altered in the near future Mark urged residents to make representation to the Parish Council , as soon as possible ,regarding any projects they  would like to see developed.

There  being  no further  business  the  meeting  closed  at  9.25 pm.

 The next  meeting  is  planned for Tuesday   3^rd January  2012  at  7.15p.m. In the  Village  Hall.

Community Group

           www.finningley.org

Present:     Christine Jessop, Ian Drabble, Keith Robinson, Isobel Batunas, Mike Styring, Jan & Gwyn Hughes

Apologies:   , Peter Weller and Mary Weller, Maureen Marson, Rob Castle and Cynthia Scully

1. The meeting opened at 7.15pm

2. The minutes of the meeting held on 5th July 2011 were passed as a true record of what took place with the exception of Matters arising 4a add The Group to contact DMBC with regard to Tree Guards.

3. Matters arising:

a.            Trees and Big Tree Fund:  Held over to next meeting.

b.            Notice Board:  It was agreed that the sign to be attached to the new Notice Board should follow the design of the Community Group Logo and to include the web site.

c.            Allotments:  Still ongoing and awaiting information from the Parish Council. Mike will write to the Parish Council suggesting that we go ahead without the airport say so.  Discussion took place on allocation of plots once up and running.  It was decided that Finningley residents would be given priority.

d.            Carols around the tree:  Further meeting of sub-committee planned to be held soonest.  Date fixed for 5^th December 2011.  Barry Lifsey has agreed to have Christmas Tree lights ready for 3^rd December and will be switched on the night of the event.  The event is to be called ‘The Spirit of Christmas’.

e.            Doncaster in Bloom:  No further action this year.

f.             Planning:  Discussion took place on planned developments in the Village including Manor Farm.  Details will be placed on the website for villagers to peruse.

            Any other business:  The Queen’s Jubilee.  Letter received from the Parish Council stating they would be prepared to offer a donation or support to a Community Group initiative.  Reply to be sent saying the matter is under consideration.

            Litter, particularly down Old Bawtry Road and beyond, continues to cause concern.  Photos taken recently are to be forwarded to the Parish Council for their consideration. DMBC FLAG are to be contacted regarding the problem.

            Their being no further business, the meeting closed at 8.40pm

  The next meeting is planned for Tuesday 6^th September 2011 at 7.15pm in the Village Hall.

Community Group

           www.finningley.org

MINUTES OF THE MEETING HELD ON TUES 7^TH JUNE 2011 AT 7.15PM IN THE VILLAGE HALL

PRESENT:  M.Marson, C. Scully, I. Batunas, R. Castle, M. Styring, M&P Weller, I. Drabble, J. Tate, G&J Hughes.

APOLOGIES:  C. Jessop, K.Robinson, B. Lifsey, J. Haigh

The Chair was taken by M. Marson and the Minutes by C. Scully.

The Minutes of the AGM and the general meeting held on Tues 3^rd May 2011 were approved.

MATTERS ARISING:

·         TREES on the land between Church Lane and Blenheim Drive have been inspected by the council and the opinion is that the damage has been caused by vandalism and extra vigilance is urged.  No new damage has occurred recently.  It was suggested that the council may be able to recommend the use of guards to surround the trees and advice will be sought.

·         NOTICE BOARD.  All involved in the obtaining, the storage and erection of the new notice board were thanked for their help.  The board is for the use of any group in our community and each group will be informed of this.  Isobel Batunas offered to act as a key holder.  Keys will also be held by C. Jessop, M. Marson and C. Scully.  Posters must be no larger than A4.  Non village activities can be advertised providing there is space to do so.  All advertising is to be for non-commercial enterprises.

·         BIG TREE FUND.  The trees on Church Lane have been surveyed and we are awaiting a further visit by a second adviser.  We need to take action before Sept. and so the matter will be kept on the agenda.

·         ALLOTMENTS. We have had no contact from the Parish Council re approval or otherwise from the airport.  We need an update of the situation from the P. Council.

·         CAROLS ROUND THE TREE.  There has been no response from the school with regard to this because of the ill-health of the Head.  It was agreed to begin preliminary arrangements ie contact Rev. Neil Redyoff about his willingness to lead the proceedings, the pub about providing refreshments and the availability of the Hall.  A sub-committee will be formed at the next meeting (Jan Hughes will not be present at that but volunteered to help).  It was suggested that the next group meeting could be held in the Harvey Arms.

·         HGV S ON WROOT ROAD.  No further action has been taken.  Enquiries are to be made concerning the result of the monitoring which was said to take place.

LITTER.  Blaxton Parish Council was to raise the matter of a larger bin at the Chinese Take-away or extra emptying at the meeting on 19^th May.  As yet nothing has been heard.  OLD BAWTRY ROAD.  It was highlighted that any concerns we have be directed to DMBC along with photographic evidence (including beyond Higgins and up to Austerfield roundabout.  It was mentioned that there is access to the woodland beyond Higgins via public footpaths although shooting parties are occasionally active in the open season.

·         INSURANCE AND WEB SITE RENEWALS.  These have been paid.

·         PLANNING APPEAL ON 36 ACRE SITE.  The matter is on-going.

ANY OTHER BUSINESS

Ø  The Parish Council has a vacancy and Isobel Batunas expressed an interest.

Ø  It was with regret that we accepted the resignation of Barry Lifsey.

Ø  The questionnaire received from DMBC concerning registration of voluntary community groups was received with reservations about its usefulness to our group.

Ø  X30 bus from Harworth to the Airport makes stops in the village and it is possible to use it to get to Bawtry.  The route and timetable are to be displayed in the Post Office and on the new board.

Ø  The Queen’s Diamond Jubilee in 20012 was raised and the Parish council will be asked if it has any plans for a celebration.

The meeting closed at 9:00pm

THE NEXT MEETING IS ON TUESDAY 5^TH July AT 7:15pm IN THE VILLAGE HALL.

Minutes of a meeting held on Tuesday 3rd May 2011 in Finningley Village Hall

Community Group

           www.finningley.org

Present:     Christine Jessop, Ian Drabble, Keith Robinson, Maureen Marson, John Haigh ,Isobel Batunas, Jan Hughes, Gwyn Huges, Rob Castle, Mike Styring, Janette Tate and Cynthia Scully.

Apologies:   Barry Lifsey

ANNUAL GENERAL MEETING

1.            The meeting opened at 7.15pm. 

2.            The Chairpersons report will be published on the Community Group Website.  Copies will be made available to those without the Internet.

3.            The current Chairperson, Secretary and Treasurer were re-elected.

4.            A vote of thanks for the work carried out by the elected officers was proposed and carried.

MONTHLY MEETING

1. The minutes of the meeting held on Tuesday 5^th April were approved as a true record of what took place.

2. Matters arising:

Notice Board:  Reply received from BT.  Ready to proceed with installation.

Funding from outside bodies:  Big Tree Funding Scheme from the Forestry Commission discussed.  DMBC are sending Tree specialist to advise.  Two horse chestnut trees reported as being damaged but further discussion held over until the tree specialist has reported.

Allotments:  Awaiting further feedback from Finningley Parish Council.

Christmas Event:  School to be contacted to ascertain their plans for the forthcoming Christmas events.

HGVs:  Steve Racjan has been in contact with South Yorkshire Police regarding HGVs in the Village, particularly on Wroot Road.  An update on the monitoring of these vehicles will be forthcoming in due course.

Litter:  Chinese take-away area continues to cause concern.  Agreed to write to Blaxton Parish Council requesting that the litter bin in the vicinity of the Chinese take-away be emptied more often.

Jan’s e mail regarding littering on Peel holdings land read out to the meeting.  Rob Castle commented that DMBC have a duty to enforce Peel holdings to remove litter from their land.  It was agreed that photos be taken of litter accumulations and forwarded to Peel, with copy to Finningley Parish Council, and ask when they are going to fulfil their statutory duties.

3. Any other business:

Insurance Premium due shortly.  Treasurer will take care of this once renewal notice received.

Website renewal due in July 2011.  Matter passed to Treasurer

The Planning application for processing of waste materials on the 32 acre site has been rejected, however an appeal has been lodges.

Their business the meeting closed at 8.40pm

Date of the next meeting was arranged for 7^th June 2011 commencing at 7.15pm. Maureen Marson agreed to chair this meeting in the absence of Christine Jessop.

Minutes of a meeting held on Tuesday 5th April 2011 in Finningley Village Hall

Community Group

           www.finningley.org

Present:     Christine Jessop, Ian Drabble, Barry Lifsey, Keith Robinson, Maureen Marson, John Haigh and Isobel Batunas

Apologies:   Jan Hughes, Gwyn Hughes, Peter Weller, Mary Weller, Rob Castle. Mike Styring, Janette Tate and Cynthia Scully.

1.            The meeting opened at 7.15pm. 

2.            The Minutes of the meeting held on 1^st March 2011 were passed as being a true record of what took place.

 Matters arising:

Notice Board:  Awaiting confirmation in writing from BT that there are no cables at the proposed site.

Funding from outside bodies:  Looking at the Big Tree Funding Scheme from the Forestry Commission for tree planting in Church Lane.

Litter:  The Airport Authority have replied regarding litter on their land at the end of Old Bawtry Road.  They have stated that the litter picking will be carried out by their Rescue and Fire Fighting Department when they have the resources and time.  A copy of the letter received is being forwarded to the Parish Council.

It was agreed to than Jan for her interest and efforts regarding litter but that the Community Group would have no further involvement with litter picking.

Allotments:   The Airport Authority have agreed in principle to the use of the Parish Council Land as Allotments but  now awaiting further feedback from the Airport.

Christmas Event:  Ongoing.  Awaiting more information from the School and the Church regarding their plans for Christmas events.

3.         Any other business

Heavy Lorries on Wroot Road.  Speeding being monitored by the Police.  Survey carried out by Isobel.

Gatesbridge Park:  Information received regarding vehicles using the open space on Gatesbridge Park as a cut through from Elm Drive.  Peter Weller being contacted to provide evidence.  Matter notified to Parish Council.

John Haigh presented Statement of account for the period 2 March 2010 to 28 February 2011 and distributed copies of this to members present.

The Chair reminded the meeting of the forthcoming Annual General Meeting and stated that it would be advertised in the Village.

Their being no further business, the meeting closed at 8.15pm

Date of next meeting, to include the Annual General Meeting, was arranged for Tuesday 3rd May 2011 commencing at 7.15pm

Minutes of a meeting held on Tuesday 1st March 2011 in Finningley Village Hall

Community Group

           www.finningley.org

Present:     Christine Jessop, Mike Styring, Cynthia Scully, Rob Castle, Ian Drabble,            Barry Lifsey, Janette Tate, Keith Robinson and Isobel Batunas

Apologies:   Jan Hughes, Gwyn Hughes, Peter Weller, Mary Weller, and John Haigh

1.            The meeting opened at 7.15pm. 

2.            The Minutes of the meetings held on 1^st February 2011 were passed as being a true record of what took place.

 Matters arising:  ‘Bus Issues:   The meeting with SYPTE and First held on 23^rd    February was judged to be a success.  It was agreed that a further meeting be convened in six months time to review the situation.

Constitution:  This matter was raised but it was agreed that it should remain as is.

Notice Board:  Has been received, insured and awaiting erection.  Utility companies to be contacted to check that there are no cables/pipes where post holes are to be dug.

Funding from outside bodies:  Deferred until the next meeting to give members more time to consider what may be appropriate for the Village.

Additional Post Box:  This matter closed.  The Post Office will not provide a further box in the village.

Grit Bins:  DMBC agree in principle with the request but are carrying out a winter review.

Litter:  Ongoing.  Awaiting response from the airport authority.

Allotments:  Awaiting information from the Parish Council.

Christmas Event:  Ongoing.  Some ideas put forward but further discussion at next meeting.

3.         Any other business

Heavy Lorries on Wroot Road.  Letter being sent to Finningley Parish Council requesting that they address the problem.

Their being no further business, the meeting closed at 8.50pm

Date of next meeting was arranged for Tuesday 5^th April 2011 commencing at 7.15pm

Minutes of a meeting held on Tuesday 1st  February 2011 in Finningley Village Hall

Community Group

           www.finningley.org

Present:     Christine Jessop, Mike Styring, Cynthia Scully, Rob Castle, Gwyn Hughes,            Jan Hughes, Janette Tate, Keith Robinson, Isobel Batunas, and John Haigh

Apologies:   Maureen Marson, Peter Weller, Mary Weller, and Barry Lifsey

1.            The meeting opened at 7.15pm. 

2.            The Minutes of the meetings held on 4^th January 2011 and 11^th January 2011 were passed as being a true record of what took place.

 Matters arising:  ‘Bus Issues:   The next meeting with SYPTE and First has been  arranged for Monday 21^st February 2011.  Arrangements for the meeting were discussed.

Constitution:  All agreed the contents.  The Chairperson, Secretary and Treasurer signed the Constitution.

 Notice Board:  Been ordered and now awaiting delivery.  Insurance will be arranged prior to erection.  Those groups in the Village wishing to make use of the Notice Board will have to hand their posters etc. to one of the key holders.  Unveiling ceremony under consideration but publicity regarding the said board will be published in ‘The Arrow’.

 Funding from outside bodies:  This occurs from time to time so members were asked to submit ideas for use in the future.  Funding is available for planting of trees but the current offer has to be bid for by the middle of March 2011.  This funding is from DEFRA and the Forestry Commission.  However it was agreed that the notice is too short on this occasion.

 Additional Post Box:  This matter referred to the Parish Council who are awaiting a reply from the Post Office..

 Grit Bins:  This matter referred to the Parish Council.

 Litter:  Ongoing.  Letter being sent to Robin Hood Airport regarding blocking off of road past the Higgins Site in order to eliminate dumping of litter by aeroplane spotters.

Allotments:  Awaiting information from the Parish Council.

 3.         Any other business

 Bawtry Library.  The proposed closure was discussed but no action to be taken because Finningley will continue to be served by the Mobile Library.   However the situation will be continued to be monitored.

 Planning Issues:  It is understood that the presence of Bats is holding up planning approval for land on Chapel Lane.  Further information required regarding Planning applications for conversion of outbuilding at Holly House on Old Bawtry Road and Landfill at Moss Quarry.

The proposed Fun Day planned for the Summer has been cancelled.  Consideration is being given to holding a Christmas event.  A committee will be appointed at the next meeting.

Tricia Haigh sent her resignation but will be prepared to assist with environmental issues.

Their being no further business, the meeting closed at 9.20.

Date of next meeting was arranged for Tuesday 1^st March 2011 commencing at 7.15pm

Minutes of a meeting held on Tuesday 4^th January 2011 in Finningley Village Hall

Community Group

           www.finningley.org

Present:     Christine Jessop, Mike Styring, Cynthia Scully, Keith Robinson, Isobel Batunas, Ian Drabble and John Haigh

Apologies:   Janette Tate, Gwyn Hughes, Jan Hughes, Maureen Marson, Peter Weller, Mary Weller, Barry Lifsey, Tricia Haigh and Rob Castle

1.            The meeting opened at 7.15pm. 

2.            The Minutes of the meeting held on 7^th December 2010 were passed as being a true record of what took place.

Matters arising:  ‘Bus Issues:   Seating has now been provided in the Wroot Road/Elm Drive ‘Bus Shelter.  Problems associated with the recent  inclement weather were raised but the general feeling was that DMBC were somewhat to blame for not treating Wroot Road to make it passable for the ‘Buses to operate.

Constitution:  Special meeting being called to discuss the proposed changes.

Notice Board:  Situation remains as of 7^th December 2010 – awaiting receipt of funding from Grass Roots.

Royal Wedding Day – no further action.

Christmas Party - The group wish to thank Maureen Marson for the well organised event held in December 2010 and for all her hard work in organising it.

Allotments – No further action at this time.

Planning Issues – Proposed development in Chapel Lane discussed.  Information received that Bats are resident in a shed currently on the site.  Bats are a proptected species.

Any other business

Request for a Post Box on Wroot Road/Gatesbridge Park.  Letter to be sent to the Parish Council on the subject.

Proposed that Grit Bins be provided in the Village to help with road clearance in the event of further snow falls.  Parish Council to be requested to pursue this.

Their being no further business, the meeting closed at 8.20.

Date of next meeting was arranged for Tuesday 1^st February 2011 commencing at 7.15pm

Minutes of a meeting held on Tuesday 7th December 2010 in Finningley Village Hall

Community Group

           www.finningley.org

Present:     Mike Styring Maureen Marson, Cynthia Scully, Keith Robinson, Mike Styring,          Janette Tate, Peter Weller, Mary Weller, Isobel Batunas, Jan Hughes and Gwyn Huges

Apologies:  Christine Jessop and Janette Tate

1.            The meeting opened at 7.15pm. 

2.            The Minutes of the meeting held on 2^nd November 2010 were passed as being a true record of what took place.

Matters arising:  Bus Service: Discussion took place following the public meeting at which SYPTE and First were represented. Details of the meeting have been published on the web site but printed copies are available.

Bus Shelter seating ongoing.

Limiting liability:  Meeting has been held with Waring Associates for their opinion on the constitution with regard to liability.  They advised that the constitution be amended.  Maureen Marson will undertake this and present the amended constitution at the next meeting for consideration.

Notice Board:  All conditions have been met.  Funds from Grass Roots awaited.

Agenda item 29 April 2011 (Royal Wedding Day) held over to next meeting.

All arrangements for the Group Christmas Party complete

Race Night arrangements ongoing.

Allotments:  Ongoing

Any other business

Litter pick carried out on 24^th November 2010.  Litter picks in the future may be possible at weekends.  Information from DMBC awaited.

Concern expressed regarding Quarry Planning applications and also Austerfield roundabout realignment, Nature reserve and Airport viewing area.  Awaiting further details.

Their being no further business, the meeting closed at 8.26pm.

For those interested, their will be no Carol Service on the Green this year.

Date of next meeting was arranged for Tuesday 4^th January 2011 commencing at 7.15pm

Minutes of a meeting held on Tuesday 2nd November 2010 in Finningley Village Hall

Community Group

           www.finningley.org

Present:     Christine Jessop, Maureen Marson, Cynthia Scully, Keith Robinson, Mike Styring,          Janette Tate, Peter Weller, Mary Weller and Isobel Batunas

Apologies:  Jan Hughes, Gwyn Hughes, Tricia Haigh, Barry Lifsey, John Haigh & Tricia Haigh

1.                  The meeting opened at 7.15pm. 

2.                  The Minutes of the meeting held on 11^th October 2010 were passed as being a true record of what took place.

Matters arising:  Bus Shelter seating ongoing.  It is still being considered by SYPTE infrastructure department.  Bus Service:  Meeting arranged in the Village Hall for Villagers on 23^rd November 2010 with SYPTE and First ‘Bus company.

Limiting liability:  Ongoing.

Notice Board:  Funding has been made available for a Notice Board to be placed on the Village Green.  Awaiting copy of permission from Finningley Parish Council before grant will be made available.  Insurance will be arranged prior to the board being erected.

Allotments:  Mike Styring in contact with Auckley allotments for advice.

Finningley Fete 2011:  Sub Committee been appointed.  Mike Styring, Rob Castle, Isobel Batunas and Christine Jessop.  The Playing Field Association will provide a member for this committee. The proposed Race Night to be held during March 2011.  Venue under negotiation.

Dogs:  Matter being kept under review.

3.                  The Parish Plan was reviewed.  Findings will be published on the Group website.  Village organisations are to be encouraged to send information about themselves and activities which they organise, to the Group website.

4.                  Group Christmas Party:  This is likely to be Wednesday 15^th December 2010.  The Harvey Arms to be approached.

5.                  Communication:  All communications from individual committee members to outside bodies are to be channelled through the Chairperson

Date of next meeting was arranged for Tuesday 7^th December 2010 commencing at 7.15pm

Minutes of a meeting held on Monday 11th October 2010 in Finningley Village Hall

Community Group

           www.finningley.org

Present:     Christine Jessop, Maureen Marson, Cynthia Scully, Keith Robinson, John Haigh,         Dorothy Pidcock,  Rob Castle, Mike Styring  and Janette Tate

Apologies:  Jan Hughes, Gwyn Hughes, Tricia Haigh, Barry Lifsey, Peter & Mary Weller

1.                  The meeting opened at 7.15pm. 

2.                  The Minutes of the meeting held on 14^th September 2010 were passed as being a true record of what took place.

Matters arising:  Bus Shelter seating ongoing.  It is being considered by SYPTE infrastructure department.  Bus Service:  Pam Horner to be contacted regarding meeting with villagers.   Looking for meeting in November.  Discussion on how to get information from villagers who have complaints regarding the service.

Litter:  Rob Castle to write to Parish Council regarding the Statutory obligations under the environmental protection act which DMBC have to deal with litter in the village.

Limiting liability:  Ongoing.

Notice Board:  Funding has been made available for a Notice Board to be placed on the Village Green.  Permission has been granted by the Parish Council for this.  Grassroots, the funders are awaiting proof of the permission before funds can be released.

Allotments:  The Parish Council are pleased to take the matter forward once a feasibility study has been undertaken.

Finningley Fete 2011: Date provisionally fixed for 30^th July 2011.  Enquires will be made with the Playing Fields Association (PFA) regarding Catering and Car Perking facilities.  The PFA are to be asked to appoint on or two representatives to work with the Fete sub=committee yet to be appointed.  It was decided to hold a further Race Night to raise funds for the 2011 Fete on a Friday in February.  The Harvey Arms are to be contacted to ascertain whether or not they would be willing to host the event.

3.                  Any other business:

a.       A letter has been received from St Johns Ambulance regretting their inability to provide First Aid cover for the 2010 fun day.  They have offered to attend any further event free of charge.

b.       There has been reports of a dangerous dog in the Old Bawtry Road area of the village.  The matter will be kept under review

Date of next meeting was arranged for Tuesday 2^nd November 2010 at 7.15pm in Finningley Village Hall.

Minutes of a meeting held on Tuesday 14^th  Sept 2010 in Finningley Village Hall

Community Group

           www.finningley.org

Present:     Christine Jessop, Keith Robinson, John Haigh,  Rob Castle, Mike Styring, Isobel Batunas and Janette Tate.

Apologies:  Jan Hughes, Gwyn Hughes, Tricia Haigh, Barry Lifsey, Peter Weller, Mary Weller, Ian Drabble, Cynthia Scully and Maureen Marson.

1.                  The meeting opened at 7.30pm. 

2.                  The Minutes of the meeting held on 1^st September  were passed as being a true record of what took place.

3.                  There were no matters arising

4.                  Christine Jessop volunteered to Chair future meetings and produce future Agendas.  Future subject specific correspondence to be dealt with by nominated interested party.

5.                  Designated crossing.  Matter closed.

6.                  Seating in Bus shelters ongoing, awaiting information from Peter Weller.

7.                 Bus Service discussed.  Peter Weller to be asked to write to Pam Horner to determine who First are responsible to.

8.                  Chinese Take Away litter.  Rob Castle has written to Finningley Parish Council regarding litter in the village generally.  Still awaiting a response from Blaxton Parish Council regarding larger litter bin adjacent to take away.

9.                  Limiting Liability.  CVS to be contacted regarding proposed amendments to constitution.

10.             Notice Board.  Application to be made to Grass Roots for a grant towards a Notice Board to be placed on the Green adjacent to the Bus shelter subject to agreement of Finningley Parish Council.

11.             Allotments.  Letter has been written to Finningley Parish Council asking that land adjacent to Church Lane be made available for allotments.

12.             2011 Event.  Information received from the Clerk to Finningley Parish Council regarding assistance with organising future village events.  Possibility of a further Race Night to be held ahead of another village event, to raise funds for such.  It was decided that before committing the group to any expenditure, for example an entertainer, that the necessary funds be in place.

There being no further business, the meeting closed at 8.45pm.

Date of next meeting was arranged for Tuesday 19^th October 2010 at 7.30pm in Finningley Village Hall, subject to the Hall being available for the group’s use.

CHAIRPERSON:  CHRISTINE JESSOP    SECRETARY:  KEITH ROBINSON    TREASURER:  JOHN HAIGH

Minutes of a meeting held on Wednesday 1^st Sept 2010 in Finningley Village Hal

Community Group

           www.finningley.org

Present:     Maureen Marson, Cynthia Scully,  Barry Lifsey, Keith Robinson, Ian Drabble, John Haigh, Dorothy Pidcock, Peter Weller, Mary Weller, Rob Castle, Mike Styring and Isobel Batunas.

Apologies:  Jan Hughes, Gwyn Hughes, Tricia Haigh and Christine Jessop.

1.                  The meeting opened at 7.30pm. 

2.                  The Minutes of the meeting held on 14^th July were passed as being a true record of what took place.

Matters arising:  Financial report prepared by the treasurer was discussed.  It was decided

not to ring fence any monies for a future event.  It was agreed that a donation of £50 should be made to Finningley Village Hall Management Committee for use of the hall since the group was founded.  Barry Lifsey, as chairman of the V|illage Hall Committee, left the room whilst this item was discussed.  The Treasurer agreed to have the accounts audited. 

Lessons learned from the July Fun Day have been recorded by joint chair Maureen Marson

for future use.  Blaxton and Finningley Playing Field Association have agreed to a village event in 2011 being held on the Playing Field.  Possible dates for an event next year are 31st July 2011 or 7^th August 2011.

A  letter was sent to St Johns Ambulance expressing the groups annoyance at being let down almost at the last minute regarding First Aid cover for the fun day.  The letter was acknowledged.  It is expected that further information will be received in due course.

3.                  The joint chairs, Maureen and Cynthia, tendered their resignation.  There were no nominations for a successor.  The meeting was then closed.

Date of next meeting was arranged for Wednesday 15^th September 2010 at 7.30pm in Finningley Village Hall.

NB This was later re-scheduled for Tuesday 14th September at 7.30pm in Finningley Village Hall.

Minutes of a meeting held on Wednesday 14^th July 2010 in Finningley Village Hall

Community Group

           www.finningley.org

Present:     Maureen Marson, Cynthia Scully, Barry Lifsey, Keith Robinson, Rob Castle. Peter Weller, Mary Weller, Christine Jessop, Triciai Haigh, John Haigh, Isobel Batunas and Mike Styring.

Apologies:  Janette Tate.

1.                  The meeting opened at 7.15pm by the joint chairs, Maureen Marson and Cynthia Scully.

2.                  The minutes of the last meeting held on 30th June 2010 were passed as a true record of what took place at the meeting.

3.                  Discussion on Fun Day held on the 10^th July 2010.  All present considered it a success and that a similar event should be held in 2011.  It was decided to investigate the feasibility of holding the event at an alternative location.  The School and the Playing field were considered.  The secretary to ask the Playing Field Association if they would allow the use of the field for such an event.  The idea of using the Village Greens adjacent to the A614 were rejected on the grounds of safety.

4.                  Discussion on the next event included was it worth the effort – yes, Attendance – OK but more villagers need to be encouraged to attend next time.  More publicity and advertising of the event needed.  Overall this year’s event to be considered a learning curve.

5.                  Financial breakdown of Fun Day, as prepared by our treasurer, is attached.

6.                  There being no further business the meeting closed at 8.45pm.

The next meeting has been scheduled for Monday 6^th September 2010., in the Village Hall to commence at 7.15pm.

Following the meeting bouquets of Flowers from the committee were presented to Cynthia and Maureen in recognition of all effort they had put into organising the Fun Day.

Finningley Community Group – fun day 10 July 2010 - accounts

* Stalls operated commercially or by other groups from which the Community Group received 10% of takings

Minutes of a meeting held on Wednesday 30th June 2010 in Finningley Village Hall

Community Group

           www.finningley.org

Present:     Maureen Marson, Cynthia Scully, PC Julie Gibbon, Barry Lifsey, Keith Robinson and Ian Drabble

Apologies:  Jan Hughes, John Haigh, Tricia Haigh, Rob Castle, Christine Jessop, Janette Tate, Isobel Batunas, Mike Styring and Gwyn Hughes.

1.                  The meeting opened at 7.15pm.  PC Julie Gibbon and new member Ian Drabble were welcomed

2.                  Barrie Scully demonstrated how to handle chairs and tables when they are required to be moved.  We thank him for standing in on this matter for Janette Tate who was unable to be at the meeting.

3.                  The minutes of the last meeting held on 14^th June 2010 were passed as a true record of what took place at the meeting.

4.                  Matters arising:  Following advice it was decided to write directly to DMBC regarding the problem of litter adjacent to the Chinese take-away.. Bus Shelter seats:  Matter held over until the next meeting.  Designated crossing point on hold for the time being.  We are awaiting confirmation that amendments to the Constitution suit our purpose.

5.                  Fun Day Planning:  Posters by the School children completed and now to hand.  PC Julie Gibbon offered to have them attached to lampposts.  The sum of £38.00 has been spent on prizes for the children.  Every child who produced a poster will be rewarded.  Letter box drop of Fun Day Flyer completed.

6.                  Second letters were sent to potential sponsors and have produced several donations, including a very generous donation of £250 from Yorkshire Aggregates.

7.                  Maureen Marson proposed that the sum of £50.00 from our funds be used to purchase additional Raffle prizes.  This was seconded by Ian Drabble and carried unanimously.

8.                  5 Market Stalls have been hired from Auckley Show and will be transported for us free of charge.  Julie Gibbon will try to arrange for some Police Horses to be present.  There will be no Cake Stall but other stallholders selling direct to the public have been advised that they will be required to contribute 10% of their takings to the Community Group funds.

9.                  There being no further business the meeting closed at 8.45pm.

The next meeting has been scheduled for Wednesday 14^th July 2010, in the Village Hall to commence at 7.15pm.

Minutes of a meeting held on Monday 14^th June 2010 in Finningley Village Hall

Community Group

           www.finningley.org

Present:  Rob Castle, Isabel Batunas, Maureen Marson, Peter & Mary Weller, Janette Tate, Gwyn Hughes, Tricia Haigh and Keith Robinson

Apologies:  Jan Hughes, John Haigh, Barry Lifsey, Christine Jessop and Cynthia Scully.

1.                  The meeting opened at 7.15pm

2.                  The minutes of the previous meeting held on Tuesday  7^th 5th 2010 were passed as being correct.  There were no matters arising

3.                  Fun Day Planning:  Publicity ongoing.  Event programme can be viewed on finningley.org. 

School posters not yet available although an attempt has been made to secure these.  PA system has been booked and the Fliers have been printed, currently awaiting distribution.  Risk assessment - This will be covered at the next meeting by Janette Tate.  All those who are likely to be involved with manual handling will need to attend for briefing.  Stewards for the day, yet to be appointed, will need to wear high visibility vests.

4.                  Further Fun Day items discussed were Safety Barriers and Blocks for Gazebos being supplied by Barry Scully.  A stall selling Avon products if a volunteer to man the stall can be found.  The Fun Day has been offered a Catering Van, Sweet stall and a Hot Dog Stall.  It was decided that all stalls, vans etc selling to the Public would be asked to contribute 10% of their takings to the Community Group.  Donations from some major retailers have been received but a reminder letter is being sent where there has been no response.  Further, we have been offered some Market type stalls from Auckley.  Transport will be required to collect and return these items.

5.                  Following closure of the Harvey Arms, Car parking could be a problem.  The Brewery will be approached for permission to use the Car Park.  The outgoing landlord has indicated there will not be a problem, but in order to ensure there are no problems with its use, it was thought best that permission be obtained from the Brewery.

6.                  The funding from Grass Roots has been received and has been deposited at the Bank.  The Parish Council donation of £100 has also been received.

7.                  A new Bank account has been opened with Nat West.  The account name is Finningley Parish Plan Group Community Current Account.

8.                  Constitution matters are still ongoing.

9.                  The issue regarding seating in ‘Bus Shelters is to be followed up, in so much as statistics of vandalism in the shelters in the past are being sought from SYPTE in order that a decision can be reached on whether or not to continue to press for seating to be installed.

10.             Any other business:  The problem of litter adjacent to the Chinese take-away was discussed and it was decided to approach the take-away seeking assistance with regards to litter and also to write to the Parish Council for their help.

There being no further business the meeting closed at 9.40pm.  Date of next meeting 29^th June 2010.  Venue to be advised.

Minutes of a meeting held on Wednesday 5^th May 2010 at Lynden Lea, Finningley

Community Group

           www.finningley.org

Present:  Rob Castle, Isabel Batunas, Maureen Marson, Cynthia Scully, Peter & Mary Weller, Mike Styring,  Christine Jessop, Tricia Haigh and Keith Robinson

Apologies: Gwyn & Jan Hughes, John Haigh, Barry Lifsey and Janette Tate

1.                  The meeting opened at 7.15pm

2.                  The minutes of the previous meeting held on Tuesday  7^th April 2010 were passed as being correct.

3.                  Matters arising:  Feedback on Race Night very positive. 71 people attended leaving a surplus of £879.50 now handed to the Treasurer.  Discussion took place on whether or not to have a further Race Night later this year but the idea was rejected on the grounds that it would mean a total of 3 Race Nights in the Village taking into account that the School held this type of event earlier in the year.  It was agreed that some of the Race Night surplus should be reserved for a future event and to cover ongoing administrative expenses.

4.                  Fun Day planning meeting took place on Tuesday 4^th May 2010.  Attached to the minutes is a résumé of what was agreed at the meeting.  Discussion on publicity for the event including the letter box drop, announcements in the Free Press, Arrow, Village Notice Boards and our website.  It was agreed that a PA system be hired at a cost of £25.00.  An estimate is being sought to have the letter box drop posters laser printed and for the cost of bunting.

5.                  The litter pick which took place on 23^rd April 2010 was well supported and included six members of the group attending, concentrating on the Village side of Old Bawtry Road.  FODSA also had a group of nine or so including a representative from the airport, who concentrated on the Peel Holdings side of Old Bawtry Road.

6.                  The meeting was given details of Public Liability Cover for the group.  It was decided that Annual cover be taken out giving cover of £5 million and Fun Day cover of £2 million.  Cost of the Annual cover being £70.45 and £150.00 for the Fun Day.

7.                  The Constitution has been amended but is awaiting checking by a Solicitor so that we are sure all is in order.

8.                  The Bank Account in the name of the Community Group had been opened with John Haigh, Cynthia Scully and Maureen Marson being the signatories for cheque payments..

9.                  Any  other business:  Further Fun Day business including notification that a Risk Assessment is being carried out by Janette Tate and that participating members of the Group may be required to attend for some training.  Letters are being sent to major Retailers in Doncaster, Businesses in the Village and the surrounding Quarries requesting sponsorship for the Fun Day. A total of 16 businesses. Members of the Group volunteered to collect any items donated.

There being no further business the meeting closed at 9.20pm.  Date of next meeting will be notified in due course.

Community Group

           www.finningley.org

Résumé of Fun Day Group Meeting held in the Village Hall on Tuesday 4^th May 2010  

FUN DAY  Road closure  permission now given, awaiting documentation. Permission given for children's poster to go on the lamp posts.

MEETING ON THE 4^th.  At the meeting the position of the various stalls and activities was agreed. The Youth club are to use the grassed area for games such as beat the goalie, putting skills, hoop-la and perhaps one or two more, the balloons in the car are to be on the closed section of road between the two triangles of grass.

The Sunday club are to use the fenced play areas for their sponge throwing/fruit machine games and the Fancy dress competition ( pre school/stage one/stage two )will take place in the church.

The wood turning, Art club and FODSA display are to be in the hall.

Cards, toy stall and tombola are to be on the large triangle of grass.

The St John ambulance will be on the small triangle of grass thus ensuring vehicle access should that be necessary

The Safer Neighbourhood team will position their 4by 4 on the closed section of road between the car park and the small triangle.

Other activities will be positioned in the car park area e.g. seating , produce stall, community display etc.

The number/size of tables and chairs was discussed and decided by each  group rep.

It was agreed that any profits from each group would go to the group, but each would donate a percentage to an event fund for future village ventures.

The question of the fence surrounding the play area was announced and it was noted that a letter had been sent to the P.C. asking that it be repaired.  Alex Elder stated that this would be done and he also said that the grass would be cut in the grassed area.

THE SCHOOL have agreed to the children doing posters in the May bank holiday. Cynthia to drop off the paper and plastic envelopes prior to the holiday, Maureen to collect completed posters on the 11^th of June.  Years 4/5/6 (60children) to be involved. After decision, prizes to be awarded at the school celebration assembly in school. A selection of posters to be laminated for the lamp posts.

The school choir to sing three songs after the opening of the event, and are going to have a stall of produce from their allotment.

Minutes of a meeting held on Wednesday 7^th April 2010 in the Village Hall

Community Group

Present:  Rob Castle, Barry Lifsey, Isabel Batunas, Maureen Marson, Peter & Mary Weller,              Mike Styring, Janette Tate, Christine Jessop, Gwyn Hughes, Tricia Haigh and Keith Robinson

Apologies:  Jan Hughes, Cynthia Scully, John Haigh and Laurance Huxtable

1.                  The meeting opened at 7.15pm

2.                  The minutes of the previous meeting held on Tuesday 2nd March 2010 were passed as being correct.

3.                  Matters arising:  Update on Groups participation for the forthcoming village event.

4.                  Further event detail discussed.  St John;s Ambulance will be on site for any First Aid assistance at a cost of £32.50 per first aider.  It was thought that we would require 3 persons.  The Safer Neighbourhood Team will provide a display. 

5.                  Three posters were presented by Christine Jessop.  One was chosen but would require some modification.  It was decided that a letter box drop to approximately 650 properties in the village would take place.  It was further decided to approach Alan & Bridget Clark to see if they would be prepared to open the event.

6.                  A Childrens’ entertainer is to be hired at a cost of £350.00.  Insurance for the event has been priced at £198.00.  The funding application to Grassroots resulted in a grant of £500.00 which will go some way towards financing the Entertainer and the Insurance.  The remainder will be met from funds raised by the Race Night.

7.                  Race Night:  Programme produced and approved.  Ticket Sales ongoing and some betting sheets completed.  Helpers for the night to cover the Tote, Rob & Janette, Door, Keith & Pam, Raffle, Mary & Peter and Race sheets, Maureen & Chris.  All others to help as required

8.                  Litter picks:  23^rd April 2010 (St George’s Day) is National Litter Pick Day.

9.                  Transport and Traffic:  SYPT will not install seats in ‘Bus Shelters due to the high levels of vandalism experienced in Finningley ‘Bus shelters in recent years.  The 91 ‘Bus timetable is due to be changed again on 26th April 2010.  Steve Racjan from DMBC is working on a designated crossing point somewhere convenient in the village.  A recent traffic speed check on Wroot Road resulted in 31 vehicles found to be exceeding the 30 mph speed limit.

10.             Doncaster Community Voluntary Service is being consulted regarding limiting liability for the appointed officers of the Community Group.

11.             The constitution is now in place .fully signed up by the Chairpersons, Secretary and Treasurer.

12.             Any other business:  The payment of £11.74 for the website domain name is due payment in July.

There being no further business the meeting closed at 8.45pm.  Date of next meeting was scheduled for 6^th May 2010.

Finningley Village Community Group Minutes

MINUTES OF MEETING HELD ON TUES 2^nd MARCH 2010

Members Present   Peter and Mary Weller, Janette Tate, Tricia Haigh, Chris Jessop, Keith Robinson, Maureen Marson, Cynthia Scully, Isabel Batunas and Jan and Gwyn Hughes

Apologies  Barry Lifsey, John Haigh, Rob Castle, Mike Styring, Lawrence Huxtable and Peter Cairns.

Minutes Cynthia apologised for the fact that several members had problems accessing the minutes via their computer.  It is hoped to be more successful in future.

Matters Arising

v  Village Event There will be a meeting with interested groups on Tues 23^rd March.  Maureen and Mike have worked on a ground floor plan for the stalls and activities.  Chris has designed an attractive colourful poster to be used but it was also agreed to run a competition for the school children to design further posters, possibly in the Easter holidays.  Each entry will receive a reward.  The A4 paper will be provided and winning designs laminated and displayed around the village.

First Aid cover will be a condition of the insurance policy we require and enquiries are being made with St John Ambulance.  The Parish Council were approached with a view to running a raffle but our request was declined.  Maureen has made enquiries about the legality of running a raffle and as long as it is held on the day and on the premises we do not require a licence.

v  Race Night Eric Rowland at the Harvey Arms has agreed to run the event at an approx cost of £65.  Tickets are £5 with £2 being for the provision of the Pie and Peas supper (or vegetarian option).  The tickets are ready (designed by Chris and donated by Keith and Pam Robinson).  We can accommodate 90 people.  Janette and Maureen gave a run down on the visits to sponsors and the positive response received.  We had further instruction on how the event is organised and explanation of the races which we need to sell prior to the event.  The prizes will be £10 for “owner” and wine for “jockeys”.  Publicity was discussed and Keith hopes to include an advert in the Neighbourhood Watch newsletter.  We are to contact the Free Press and Trax fm.  Prizes in excess of those required for the Race Night will be used at the Fun Day with the agreement of the donors.

v  Buses The buses have reverted to the old timetable but are experiencing delays for a variety of reasons.  The timetable will be reviewed again in April.  It is not possible to have the Notts Airport bus stop in the village but members were reminded that it is possible to get connections to Retford and Worksop at the airport.

v  Litter The date of 3^rd March was suggested by Claire Wilson at the airport for Old B Road but it was felt that our time could be better spent on Dark(y) Lane and we arranged to meet at 10.15, Steve was asked if we could use equipment.  However Steve was unavailable and so both litter picks were postponed.  We understand that the closure of the Austerfield end of OB Road is still under discussion at the Airport.

v  Traffic We are informed that work has begun on installing the flashing sign near Croft Court .Steve Racjan is setting up a DSD to monitor speed of vehicles though the village.  It has been confirmed that no extra 30 limit signs are to be erected.  A letter concerning a designated safe crossing place has been sent to Steve Racjan and this will be forwarded to David Worthington at the Highways Dept.

v  Insurance Janette has done a risk assessment for the Event and it is expected that cover will cost approx £200-£250 which we will hope to cover with the proceeds of the Race Night.  We are however awaiting more information from our contact at DMBC.

v  Constitution is amended and ready to be signed by the Officers.  It is required for our applications for funding.  Keith pointed out that there is a possibility that the signatories will be jointly responsible for any debts incurred.  However it is possible for these responsibilities to be mitigated and liability to be limited to £1.  This matter is to be investigated.

Any Other Business

·         Account It is necessary to amend the account to reflect the change in the name of our group and to update the signatories.  John will organise this.

·         The matter of the council land on Church Lane was deferred as the proposer was unable to attend the meeting.

·         Cynthia queried the fact that we have no seating in our bus shelters and thought we ought to pursue the matter.  It was pointed out that there has been considerable trouble in and around shelters and this is the reason for the removal.  These problems could well preclude any installation of seating now.  It was felt that this situation is unfair for the elderly residents and to approach the Transport executive with regard to doing so in the shelter on the Green.

·         An updated contacts list is nearing completion and will be circulated in the near future.

The next meeting was to be Tues 6^th April but the hall is booked for that evening and so the meeting will be on Wed 7^th April at 7.15 in the Village Hall.

The meeting closed at 9.10.

Tuesday 9^th Feb 2010

Members Present

Maureen Marson, Cynthia Scully, Jan and Gwyn Hughes, Chris Jessop, Isabel Batunas, Mary and Peter Weller, Laurence Huxtable, Peter Cairns, Mike Styring, Keith Robinson, and PC Thompson.

Apologies    Barry Lifsey, Janette Tate and Rob Castle

A welcome was extended to Laurance Huxtable and Peter Cairns .

Minutes of the meeting held on Tues 11^th Jan were accepted as a true record of the proceedings.

Matters Arising   

Ø  Event.  The meeting held with groups interested in contributing was positive and some progress has been made with the organisation.  Information sheets have been circulated to members informed.  See appendix 1.  Cynthia and Maureen have met with Mr Hall, the local headmaster, to extend an invitation to the school to participate.  The choir is invited to sing but he pointed out that as they are very timid he was unsure of their response.   There is also a possibility of the allotment club running a produce stall.  He offered to advertise our activities and to send the newsletter to the website.  The children are also involved in traffic work and investigations and may be able to provide data for the website.

Janette has met with a representative from the CVS concerning funding for our group and the event.  There is a possibility that this will be available for food and a marquee.  Peter Cairns pointed out that supermarkets are always support local organisations with funding. The question of having a celebrity to open the proceedings was broached.  It was felt that at this time someone local would be ideal.  Suggested were the Vicar Neil Redeyoff, Mike Cowan (former cricketer) or Mickey Walker (Doncaster Rovers).  However no decision was made.

Measurements have been noted for a marquee which would need to be free standing if in front of the hall to avoid damage to the hall or car park.  Otherwise the grassed area could be utilised.  PC Thompson is to make enquiries as to what would be available from the Police e.g. display caravan, patrol car (depending on resources and man power).  He also suggested we may get support from the Neighbourhood manager at DMBC.  We have concerns about lack of space at the hall and PC Thompson is to pursue the possibility of closing roads around the small green on Rectory Lane so we can make use of it.  The Parish Council will also be approached about this matter.  It was also suggested that the PC might run a raffle for us.

The Community Group will organise a “balloons in the car” game.  Peter C thought that there was a possibility of having an “article” of interest from the aircraft museum with which he has contact.  FODSA may also be interested in manning a display.  The Harvey Arms could be involved too by having tournaments of pool and darts etc.  We will ask if the car park could be available for use.

The matter of First Aid cover will be pursued.  Mr Joe Wardle of the Woodturning Club has contacts and as a St John’s Ambulance Group meets in Auckley Parish Centre enquiries can be made there.

Ø  Bus Service.  This has now resumed the old timetable (30 min service).  However there are still difficulties with buses failing to arrive.  This matter needs monitoring and Peter W has the matter in hand and is in contact with SYPTE.  The group has written to the Parish Council concerning the suggestion that the service from Worksop/ Retford going to the airport could be permanently re-routed through the village giving resident’s access to Bawtry/Retford/Worksop.  Peter W feels that we need to demonstrate to the bus company that there is a demand for such a service and approach the bus company directly.  No decision was taken on further action as it was felt that at present we lack time and manpower to mount an opinion poll on this matter.  Laurance did say that access to these towns can be had via the airport.

Ø  Notice Boards.  Janette will in due course work towards applications for funding for these.

Ø  Litter.   The problem is unfortunately on the increase.  Other areas in the village are being blighted and the usual problem areas are getting worse.  Steve Racjan tells us that Claire Wilson is to re-arrange the litter pick which had to be cancelled before Christmas.  We have had no reply to our earlier letter concerning the possible closure of the end of Old Bawtry Rd and we have now written to the Airport Director (Mike Morton) in person expressing our frustration with the present insolubility of the litter problem.  PC Thompson mentioned alerting the Neighbourhood team to the problem.

Ø  Traffic.   Peter W expressed concerns at the speed of some vehicles through the village.  PC Thompson explained that repeater signs for speed limits are restricted to 40mph limits and that motorists should be conversant with the Highway Code and know that in an area with street  lighting  (after a 30 sign) this limit applies until informed otherwise.  He added that certain roads in the village are difficult to check for speeding however he intends to check Old Bawtry Road in the near future.   There is concern that there is no designated safe crossing place in the village.  This matter will be investigated.  PC Thompson advised that DMBC needs to be persuaded of our need for this and speed reduction schemes.  It is understood that work is soon to commence on the Speed Actuated sign to be installed near Croft Court.  Any defective signs need to be reported to the Highways Dept at DMBC.

Ø  Race Night.  Will be held on Fri 16^th April in The Harvey Arms from 7.30 onwards.  It was stressed that we require help from the entire group to sell tickets (90) which are £5 including pie and peas. We also need to sell “horses and jockeys” before the evening.   A letter to local businesses and dignitaries has been prepared asking for support in sponsorship and Janette, supported by Maureen and Cynthia intends to call on these in person in the near future.  Chris brought preliminary drafts for the posters and tickets.

Ø  Constitution.  This was studied and amended to better suit our needs.  This will be circulated and signed in the near future.  See appendix 2.

Ø  Insurance.  Maureen, Isabel and Janette attended a support group meeting in Tickhill and made contact with members of the local CVS who were very helpful in this matter informing us that DMBC runs a scheme for voluntary groups to obtain cover for their activities.  Maureen has contacted the local authority outlining our needs and requesting a quotation.

Ø  Any Other Business.

1.       Keith pointed out that there are several posters around the village which are in need of updating.  This he offered to do.  The website address will be added to the letter-heading.

2.       John offered to stand down as Treasurer should anyone wish to take his place.  It was unanimously agreed that we wish him to continue.

3.       Mike asked how the Burns Bash had been received and it was reported that it had been a great success with lots of favourable comments.  However a profit was not made but costs were covered. 

4.       Parish land on Chapel Lane and 5. Seating in bus shelters had to be held over until the next meeting.

The next meeting is arranged for Tuesday 2^nd March at 7.15 in the Village Hall.

The meeting closed at 9.15pm.